As you explore your next steps in Hive Actions, you’ll see the option to refine any actions or tasks created by Hive’s AI. This is a simple way to give Hive’s AI a bit more context about what matters to your team right now.
Think of it as a nudge, letting the AI know what you’re focusing on, where your team is at, and what would make the most difference. It doesn’t need to be long, just a short note to help our AI tailor the content to suit your situation. These prompts are read by the AI only, not by a person, so be direct and practical.
Why add a refinement prompt?
While our AI is set up to understand your feedback and survey results, adding a quick note can help:
- Focus the suggestions on what matters most to your team
- Speed up action planning
- Make ideas more practical and relevant
When should I use it?
Any time you’re reviewing our generated actions or tasks and want to steer the suggestions to better match your goals, team, or timing.
How to write a good prompt
✅ Keep it specific
✅ Mention your goal or focus area
✅ Include helpful context (e.g. team size, current changes, time pressure)
❌ Avoid asking questions or vague statements like “make it better” or “improve culture” with no detail. This is your opportunity to give Hive’s AI context.
Examples you can use
Survey Feedback Prompts
For general engagement:
- “We want to build stronger team connections across remote locations.”
- “Morale is low after recent org changes—looking for positive, realistic actions.”
- “We’re focused on recognition and appreciation right now.”
For Communication::
- “The team says they don’t feel heard, and need ways to boost two-way feedback.”
- “Looking for quick wins to make our 1:1s more effective.”
For Leadership & Trust:
- “trust in leadership is low”
- “We’re working on being more transparent about decisions.”
Open Door Feedback Prompts
For Questions or Concerns:
- “focus on actions utilising mental health first aiders”
- “focus on creating clarity.”
- “focus on managing psychological safety”
For Positive Feedback:
- “This was positive feedback, build on what’s working well.”
- “The team feels supported by their manager, maintain that momentum”
Prompts for Line Managers
- “We’ve just finished a restructure and need to rebuild engagement.”
- “The team is performing well but communication between departments is poor.”
- “Short on time, need quick, low-effort actions to make progress.”
Quick Tips
Be clear about your goals (“improve communication” vs. “support team through busy period”)
Add time focus if helpful (“short-term wins” or “actions we can start this month”)
If in doubt, treat it like a note to a colleague: what would you say to get them up to speed?
Top Tip: When you’re refining suggestions, feel free to include ways your team could make great use of Hive, like using Hive Five status boards or Key Drivers. Hive’s AI can help you build actions that connect the dots between feedback and the tools already at your fingertips.
“Our team is working on improving communication and visibility. Suggest something that utilises Hive HR to show we’re listening and taking feedback seriously.”
Need Help?
If you’re not sure what to write, reach out to our support team, we’re here to help you get the best out of Hive.
AI at Hive is always transparent and people-first. You stay in control. Learn more here.